Filtering, sorting and finding rows
The board toolbar gives you three independent controls for narrowing and ordering rows — Search, Filter, and Sort — plus Add Column and Automations alongside them.
🔍 Search items…Filter (2)Sort (1)+ Add ColumnAutomations
Search box, Filter (2 active), Sort, Add Column, Automations.
What it does, and where the data comes from
All three controls operate on the rows already loaded on the board — client-side, in real time, with no page reload.
How to filter, sort and search
- Search — type into the search box; it matches an item's name or owner, applying after a short debounce as you type. Clear it with the
×that appears once you've typed something. - Filter — click Filter to add one or more rules, each a column (Status, Owner, or any custom column), a condition (
is,is not,contains,is empty), and a value. Every rule you add narrows further — a row must satisfy all active rules to stay visible, never only one. Remove a single rule with its own×, or Clear all to reset. - Sort — click Sort and pick a column (Task, Owner, Status, Updated, or any custom column) plus Ascending/Descending. Only one sort key applies at a time; Clear removes it and returns rows to their normal drag-ordered position.
Under the hood
Search and Filter combine: typing a search term and adding filter rules both apply together, and a row must pass both to show. Sort only changes row order — it never hides a row.
If it looks wrong
| Symptom | Cause | Fix |
|---|---|---|
| A row you expect to see is missing | It fails at least one active filter rule, or the search term | Check the Filter chip's count and clear rules or the search box |
| Sorting doesn't seem to apply | A drag reorder overrides sort visually until the next sort change | Re-open Sort and re-apply, or Clear then re-pick |
| Can't drag-reorder rows | A sort is currently active | Clear the sort first — drag order and sort order don't mix |
Related
- Groups, rows and getting work onto a board — drag-reordering, which sort overrides.
- Column types — the custom columns available as filter/sort columns.
- Automations — the other toolbar button, for standing rules instead of one-off queries.
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